It takes a lot of paper to build a kitchen. Whether it's drawings or order forms or correspondence, it is all generated and saved during the course of a job. Then it gets stored indefinitely somewhere. Before large computer storage abilities, we just put the whole file in a box, labeled it and stacked them in the storage closet. If we needed anything then the search began. Now the storage closet is spilling out into the back of the office, and a decision has to be made. Where is all this information going to go? We want to be able to access the important information when the need arises, but there is no need to save every email, and every change order, so a system of trimming down and scanning to the computer is needed. It will cost a fortune to go back 10 years and scan every job so that is out of the question, and really how important is it to know what color the sunbeam job was, when the color has certainly changed by now. The goal is turn this stack of file boxes down to 1 or 2 that will fit under the desk without too much time and effort, and if sunbeam calls to find out what door style they used in their master bath, we can find it without too much digging. Moving forward, as we always need to be facing, every job will be saved in the computer and backed up separately with design drawings, and details of the cabinetry. All contracts and accounting information will be kept in the accounting files along with appliance and plumbing information, and design feature extras such as closets and drawer inserts, lighting designs and any other fun extras that make a home function with style and ease. We look forward to a clean clutter free office space with easy access to the information we need.
It takes a lot of paper to build a kitchen. Whether it's drawings or order forms or correspondence, it is all generated and saved during the course of a job. Then it gets stored indefinitely somewhere. Before large computer storage abilities, we just put the whole file in a box, labeled it and stacked them in the storage closet. If we needed anything then the search began. Now the storage closet is spilling out into the back of the office, and a decision has to be made. Where is all this information going to go? We want to be able to access the important information when the need arises, but there is no need to save every email, and every change order, so a system of trimming down and scanning to the computer is needed. It will cost a fortune to go back 10 years and scan every job so that is out of the question, and really how important is it to know what color the sunbeam job was, when the color has certainly changed by now. The goal is turn this stack of file boxes down to 1 or 2 that will fit under the desk without too much time and effort, and if sunbeam calls to find out what door style they used in their master bath, we can find it without too much digging. Moving forward, as we always need to be facing, every job will be saved in the computer and backed up separately with design drawings, and details of the cabinetry. All contracts and accounting information will be kept in the accounting files along with appliance and plumbing information, and design feature extras such as closets and drawer inserts, lighting designs and any other fun extras that make a home function with style and ease. We look forward to a clean clutter free office space with easy access to the information we need. 